The Administrative Assistant – Property Management supports the Director of Property Management in ensuring the efficient operation of the buildings and rental portfolio, focusing mainly on administration, tenant relations, and certain financial tasks.

MAIN RESPONSIBILITIES

Property Administration

• Manage tenant data in systems (HOPEM, Yardi): payments, invoicing, updates, modifications, subsidies, rent increases, insurance, PAD, etc.
• Prepare, send, and file leases, amendments, and notices (N4, N9, N11, renewals, rent increases, warning letters).
• Handle move-ins and move-outs (notices, DocuSign forms, inspections, key handovers, deposit refunds).
• Draft and send tenant communications (notices, correspondence, statements, reminders).
• Update and organize lease files (both paper and electronic).
• Produce weekly rental reports and update tracking tables (purchase orders, departures, etc.).
• Maintain relationships with municipalities and subsidy providers.
• Respond to tenant emails, calls, and service requests.

Financial Support

• Process rent payments (PAD, cheques, deposits, laundry room income).
• Perform basic accounting entries (received payments, adjustments, credits).
• Issue receipts and account statements.
• Monitor overdue rent, send reminders, and coordinate with the legal department for collections/evictions.
• Assist with monthly billing and financial reports in collaboration with accounting.
• Reconcile tenant accounts in Hopem (statements, credits, billing errors, collections).

Legal and Regulatory Support

• Prepare files for the Administrative Housing Tribunal.
• Collaborate with paralegals and lawyers for legal procedures (evictions, mediations).
• Ensure compliance with legal deadlines (notices, renewals, rent increases).

General Administration

• Maintain and update databases and software (Hopem, Yardi, Teams).
• File, scan, and manage documents related to properties and tenants.
• Prepare various management reports for the leadership team.
• Handle certain communications with the board of directors and managers.

Desired Profile

We’re looking for a dynamic, proactive individual who is customer-focused and has a strong sense of priorities.

Education and Experience

• Diploma in Administration, Office Management, Secretarial Studies, or a related field.
• Minimum of 2 years of experience in administrative support.

Skills and Qualifications

• Excellent command of English; functional French.
• Strong proficiency with Microsoft Office Suite and general computer literacy.
• Autonomy, accuracy, discretion, and a strong sense of confidentiality.
• Excellent organizational skills and attention to detail.
• Ability to work effectively under pressure and meet deadlines.
• Team spirit and professionalism.

DESIRED SKILLS

• Strong analytical skills and exceptional attention to detail.
• Ability to work efficiently under pressure and manage multiple tasks simultaneously.
• Excellent oral and written communication skills in both French and English.
• Demonstrates initiative, integrity, respect, and a high level of professionalism and rigor.

WHAT WE OFFER

• Competitive salary
• Group insurance and Employee Assistance Program (EAP)
• Opportunities for advancement within the company
• Collaborative and stimulating work environment
• Access to innovative and diverse projects
• Social events and team-building activities

Want to be part of a team committed to driving change? Join us! We look forward to meeting you.

Please send your résumé to: recrutement@devcore.ca

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About Devcore

With 25 years of experience, Devcore is a leader in real estate development, construction, and asset management, with a portfolio totaling nearly $500 million in Quebec and Ontario.

In recent years, Devcore has also stood out for its commitment to humanitarian causes, particularly in the fields of immigration and homelessness prevention.

Our real estate development team is composed of dedicated, creative, and determined professionals who play a key role in the success of every project. Driven by innovation and best practices, they help create dynamic living spaces and vibrant communities!

Mission

To offer a dynamic living environment that enhances quality of life by seamlessly integrating cutting-edge technologies, sustainable products, and modern facilities, all while fostering a strong sense of community.

Values

Integrity – Act with transparency, respect, and responsibility in all our decisions and actions. 

Innovation – Dare to transform our ways of doing things to build sustainable and creative solutions. 

Excellence – Quality and rigor – Meeting budgets and deadlines. 

Collaboration – Work together—management and employees, partners and clients—to create a collective strength. 

Human Commitment – Put people at the heart of our decisions, whether they are our employees, clients, or communities.